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Administrator - Child, Adolescent and Family Service

Child, Adolescent and Family Service

  • Permanent, part-time 0.8 FTE (32 hours per week)
  • Southland Hospital, Invercargill

About us

Southern DHB has the largest regional coverage of all the New Zealand health boards, providing services to 350,000 people in diverse communities across a huge geographical area. We take pride in all the services we provide and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like minded people to help us continue providing for our community. Located South of the Waitaki River, our catchment area encompasses Invercargill City, Queenstown - Lakes District, Gore, rural Southland, Clutha, Central Otago, Maniototo, Waitaki District and Dunedin City.

Our progressive and dynamic Mental Health Service strives to achieve excellence in every facet of its service delivery and we have an opportunity for an experienced Administrator to join Child, Adolescent and Family Services.

About the role / About you

As a pivotal member of our team you'll deliver effective, confidential and professional support to our staff, providing robust secretarial, clerical, and reception services.

Your responsibilities will be varied and cover reception and office administration duties including but not limited to: Dictaphone typing, transcriptions, booking appointments and co-ordinating psychiatrist's clinics, managing and booking diary appointments and meetings, telephone enquiries, emails, liaising with consumers and whanau, data entry and maintenance; keeping records and files up to date, assisting clinicians where necessary, coordinating office operations, etc.

Experience in a busy office and a high level of computer competency including Outlook Express and Word, organisational and communication skills, ability to manage multiple deadlines and initiative is, therefore, necessary. It is expected that applicants will have a minimum of two years administration experience when applying for this role.

To be successful in this role you will need to have a pro-active attitude to your work, have great attention to detail, be well organised and have excellent time management skills.

A friendly manner alongside outstanding customer service is a key requirement of this role.

If you are interested in joining an administration team that are a dedicated group, working well together and supporting each other in a professional manner - with attributes such as humour, common sense and a genuine commitment to teamwork then we look forward to reading your application, outlining why you think you'd be a good fit in this environment!

The salary for this position is between $52,080 and $59,759per annum pro-rata and will be based on relevant experience and qualifications. This is taking into account the PSA Clerical and Administrative Staff Pay Equity Interim Adjustment, made by Southern DHB on 16 April 2021.

The location

From excellent shopping to lively cafes and friendly locals, Invercargill has all the benefits of city life with few of the drawbacks. New Zealand's southernmost city is favourably placed on the Southern Scenic Route and is the gateway to some of the most beautiful scenery and destinations including the Southland heartland, Stewart Island, Fiordland and the Catlins. Whether it is surfing, kayaking or sailing; skiing, hunting or fishing; theatre, live-music or art - there's literally something for everyone. Check out https://careers.southernhealth.nz/ for what the region and we can offer you and your whanau.

View position description

Closing date: Tuesday, 7 December 2021.

Due to the fast paced nature of the DHB, our vacancy close dates may be subject to change. Don't delay, make sure you apply as soon as possible.

Do you currently work for Southern DHB? If so, please apply for this role via our internal careers site, found here: Pulse > Applications > Corporate > SuccessFactors

For further information please contact Caroline, Recruitment Advisor -Mental Health, Addiction and Intellectual Disability Directorate, phone (03) 214 5769 or email caroline.godfrey@southerndhb.govt.nz

Pre-employment checks

In the interests of protecting our people and our patients, all appointments will be subject to the following:

  • Occupational health assessment
  • Police vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous public service departments and statutory Crown entities only)

Covid vaccination requirements

Following the update to COVID-19 Public Health Response (Vaccinations) Order 2021, to be employed with Southern DHB you will be required to be fully vaccinated as a health care worker. If you have already been fully vaccinated you will need to provide proof of this to Occupational Health staff. If you are not yet fully vaccinated you must make arrangements to undertake your first vaccination no later than the 30 October 2021 and be fully vaccinated, as required by the order, by 1 December 2021.

To apply

We only accept online applications. Please apply via our website: https://career10.successfactors.com/sfcareer/jobreqcareer?jobId=8154&company=southerndi

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