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Management Assistant - Time for Change Te Hurihanga

Mental Health Addiction and Intellectual Disability

Wakari Hospital, Dunedin

  • Fixed-term up until September 2023
  • Busy and varied administrative role
  • Exciting new role

We are looking for an experienced and efficient Management Assistant to take charge of this new created role supporting the Programme Manager. If you enjoy a fast paced environment this could be just what you've been looking for!

About us

Here at Southern DHB we're working very hard to provide high quality health and disability services. We're highly focused on bringing in the right people with the appropriate experience and skills, to turn our goals into reality.

The Southern DHB has the largest regional coverage of all the New Zealand health boards, providing services to over 350,000 people. We take pride in the services we provide and our aim is to improve, promote and protect the health of our population. Our customers - patients, staff and communities - are at the heart of everything we do.

The team

This small newly formed team is tasked with overseeing programme of work associated with Time for Change - Te Hurihanga.

About the role - About you

The key purpose of the role of Management Assistant is to effectively contribute to the smooth running of the Time for Change Te Hurihanga programme by providing an efficient and timely administrative support function that is responsive and flexible to the changing needs of the programme.

You will be a star administrator able to work in a fast paced environment working to tight deadlines, providing executive level administrative and secretarial support to the Programme Manager, ensuring administrative processes are efficient and that information management is accurate and timely. Management Assistants will also work with Project Managers (or similar) in the Programme to provide cross-cover within the Service.

The primary responsibilities of your role will include (although not limited to) the following:

  • Attendance at meeting to provide minute taking
  • Diary Management
  • Event coordination
  • Working collaboratively with other executive support staff to ensure best practice and consistency

This is a varied role which will see you liaising with a with a broad cross section so excellent interpersonal skills are a must.

You will need to have the following:

  • Proven experience in a similar role providing executive level assistance
  • The ability to communicate clearly and concisely (written and verbal)
  • Exceptional time management and organisational skills
  • Resilience and the ability to work well under pressure
  • Have confidence in your ability, use your initiative, be innovative and think on your feet
  • Solid knowledge of office systems, excellent computer skills, especially the Microsoft Office suite of applications and a willingness to learn other software applications
  • A keen eye for detail

The salary for this position is in accordance with the DHBs/PSA South Island Administrative Employees Collective Agreement (taking into account the PSA Clerical and Administrative Staff Pay Equity Interim Adjustment, made by Southern DHB on 16 April 2021) and is between $59,429 and $68,415 depending on skills and experience.

About Southern DHB

Southern DHB has the largest regional coverage of all the New Zealand health boards, providing services to 350,000 people in diverse communities across a huge geographical area. We take pride in all the services we provide and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

Now is also a great time to relocate to Southern if you were considering a move. The Southern district offers the benefits of excellent amenities, first class primary through to tertiary education and outstanding recreational opportunities. Whether it is surfing, kayaking or sailing; skiing, hunting or fishing; theatre, live-music or art - there's literally something for everyone. Why don't you check out https://careers.southernhealth.nz/ for what the region and we can offer you and your whanau.

See position description.

Closing date: Sunday, 17 April 2022.

Due to the fast paced nature of the DHB, our vacancy close dates may be subject to change. Don't delay, make sure you apply as soon as possible.

Do you currently work for Southern DHB?If so, please apply for this role via ourinternal careers site, found here: Pulse > Applications > Corporate > SuccessFactors

For further information please contact Caroline, Recruitment Advisor - Mental Health, Addiction and Intellectual Disability Directorate, phone (03) 214 5769 or email caroline.godfrey@southerndhb.govt.nz

Pre-employment checks

In the interests of protecting our people and our patients, all appointments will be subject to the following:

  • Occupational health assessment
  • Police vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)

Covid vaccination requirements

Following the update to COVID-19 Public Health Response (Vaccinations) Order 2021, to be employed with Southern DHB you will be required to be fully vaccinated and have received a booster vaccine against COVID-19. You will need to provide proof of this to Occupational Health staff.

To apply

We only accept online applications. Please apply via our website: https://careers.southernhealth.nz/job/Management-Assistant-Time-for-Change-Te-Hurihanga/774903710/