10.1 The Recipient shall provide Te Pou with reports as set out in the Successful Application.
10.2The Recipient will only be obliged to prepare and provide interim or progress reports if requested to do so by Te Pou but must maintain adequate records to allow the reports to be prepared if so requested. If requested to do so, the Recipient will produce receipts in respect of the costs incurred.
10.3 In the event the Recipient has not provided the final report by the due date set out in the Successful Application, Te Pou may refuse to consider any further applications from the Recipient for grant funding.
10.4 The Recipient may request an extension to the final reporting due date. Requests shall be lodged with Te Pou at least fourteen working days before the due date of the final report. The Recipient shall provide the reason for the extension request along with the proposed new reporting date. Te Pou will consider requests on a case by case basis and provide the outcome of the decision within seven working days of the request.
10.5 If, on reviewing the final report, Te Pou determines in its absolute discretion that the project has not been completed, or one or more Participants have not satisfactorily completed the learning activity, then Te Pou may require the grant paid to the Recipient for the uncompleted part of the project, or attendance of those Participant(s) at the learning activity, to be refunded to Te Pou on a pro-rata basis.
10.6 If the Recipient fails to provide the final report or fails to provide it in a form acceptable to Te Pou, Te Pou shall be entitled to carry out its own review of the project, or the Participant(s)’ attendance at and completion of the learning activity, as soon as practicable following the final report date. If following consultation with the Recipient, Te Pou determines that the project has not been satisfactorily completed, or any of the Participant(s) have not satisfactorily completed the learning activity, Te Pou may require the grant paid to the Recipient for the uncompleted part of the project, or attendance of those Participant(s) at the learning activity, to be refunded to Te Pou on a pro-rata basis.
10.7 Any repayment required under these terms shall be made by the Recipient to Te Pou immediately upon request.
10.8 Te Pou may undertake, engage or give authority to a third party to undertake, a review or audit of the spending of the grant and delivery of the learning activity or project. The Recipient agrees to co-operate with and provide the reviewers or auditors with access to persons, places and information requested by them to complete their review or audit. Te Pou will, wherever reasonably possible, give notice in writing of an audit unless to do so would in the reasonable opinion of Te Pou prejudice the purpose for which such review or audit was undertaken