Below are answers to some of the questions we're commonly asked about the disability workforce grants. We have divided these into sections and will add more from time to time. If you can’t find an answer to your question here contact us at firstname.lastname@example.org
Once you have signed up on the portal an automated email will be sent to the email address that you used to sign up. If you have not received an email, check your spam or junk mail.
Email us at email@example.com and we will let you know what to do.
The grants portal is only able to accept self-registration from organisations with email addresses that have organisational domains, such as tepou.co.nz. It will not accept self-registration from organisations that use emails from the following domains: gmail, hotmail, ihug, xtra, Vodafone and email domains outside of New Zealand. If your organisation uses one of these domains, you will need to contact firstname.lastname@example.org and we will arrange your registration for you.
Your username is your email address that you used to register or set-up your account on the portal. You can reset your password by going into the portal login page and clicking on the 'Forgot your password' link.
Please check that the username you are entering is your email address that you used to register on the portal. You can reset your password by following the prompt on the login page.
If your organisation registration is not verified on the portal this may be because you do not meet the eligibility criteria. Your organisation must hold a current Disability Support Service contract with the Ministry of Health or you must be part of the Disabled Peoples Organisation (DPO) coalition. Find out more about our eligibility criteria.
That’s OK - if you are an approved DPO coalition organisation we don’t require these numbers from you. Just put ‘DPO’ in place of these numbers when asked.
We are not able to provide the application form prior to the round opening, however, we have provided an outline of the type of information that you will need to provide in your application form. Check what information you may need.
The Excel spreadsheet is an easy way to add participants to your application, particularly when there are many of them. The spreadsheet won’t upload if new columns have been inserted or if the drop downs haven’t been used. Just add the names and use the drops downs to select demographic information.
The demographic information about participants is collected for the Ministry of Health in order to identify and report on trends. Individuals are not identified and information is ammonised. For more information about this see the grant terms and conditions.
For the consumer leadership development grant and workforce development grant we aim to complete the moderation process and notify you with an outcome within a few weeks from the day the round closes. For training grants you will know within a few working days from the date of submission.
This will be considered on a case by case basis. We suggest that you provide a rationale for bringing in facilitators from overseas in the learning activity section of your application. You can also provide supporting information about costs in the budget section of your application.
Our grants can only support costs of trainings being delivered in New Zealand. Please refer to the eligibility criteria.
Sorry but only invoices uploaded to the grants portal can be accepted. Uploading an invoice to the grants portal is very similar to attaching an invoice to an email. When uploading, browse to that location on your computer where the invoice is saved, select the document, then click upload. If you upload the wrong document don’t worry, you can try again.
We require you to invoice us for the full amount used - but no more than the granted amount. If you end up not spending all of your grant you can tell us later - you may be required to return unused funds.
You can invoice for less than the amount granted, but not more. However, once you have invoiced for less you can’t claim the rest at a later date.
We understand that due to unforeseen circumstances changes to start or completion dates of the learning activity may change. You will need to email us at email@example.com to let us know the new dates. We will advise you if the new dates are acceptable.
Send us an email at firstname.lastname@example.org and tell us. We will then let you know the next steps.
Keep a track of who completed the training. After the training is completed you will be sent an email from the grants portal asking you to complete a final report. At that stage you can let us know who completed, who withdrew and, if you need to, you can add additional people.
The terms and condition of your grant state that we require you to report to us at the end of the learning activity. We use this information to understand how effective the training was and a number of other measures. We also need to know if all of the grant funding was spent.
You need to submit your final report a month after the last participant has completed the learning activity - unless an extension was requested and approved.
Send us an email at email@example.com and tell us the grant number, the reason for delay and what the expected completion date will be. We will let you know if that is acceptable and of the new reporting date.
Once your grant is active you will be able to see the questions, but you won’t be able to submit your report until after the learning activity is completed. You will have about four weeks to complete the report.